Our policies
The policies and procedures governing the activities of Heriot-Watt University are available below, grouped under their functional categories.
Web, privacy and legal policies
Privacy and your data rights
Learn more about how we use your personal data in our series of Privacy notices.
University policies
Academic policies and procedures
Charter and Statutes, and Ordinances and Regulations
The Charter and Statutes, and the Ordinances and Regulations provide the regulatory framework for the University and its staff and students. The Ordinances contain details on the way in which the University is governed within the general framework of the Charter and Statutes. The Regulations provide the framework for the academic work of the University, the education of its students, and such other matters as lie within the functions of Senate (such as committees and awards).
Communications and marketing policies and procedures
Facilities policies and procedures
- Buildings and Facilities Naming Policy
- Fair Trade Catering Policy
- Faith-related facilities policy
- Use of lecture theatres, classrooms, and communal areas (Edinburgh Campus)
See also: Sustainability policies (below).
Finance, procurement and insurance policies and procedures
- Budgetary Units
- Ethical Business: Charitable Gifts Acceptance Policy
- Ethical Business: Conflict of Interest Policy
- Ethical Business: Fraud and Bribery Prevention Policy
- Ethical Business: Gifts and Hospitality Policy
- Financial Memorandum of Agreement between Heriot-Watt University and Heriot-Watt University Student Union
- Financial Regulations
- Guide to Motor Insurance Claims
- Guide to Liability Claims
- Investment Policy
- Modern Slavery and Human Trafficking Statement
- Public Interest Disclosure (Whistleblowing) Policy
- Public Interest Disclosure (Whistleblowing) Procedure
- Purchase card policy
- Traveller corporate card policy
- Risk Appetite statement
- Sustainable Procurement Policy
- Travel Expenses Policy
- Treasury Management Policy
Health and Safety policies and procedures
- Emergency procedures (and Intranet version staff access only)
- Health & Safety policy statement (Intranet - staff access only)
- Health and Safety Policy
Human Resources policies and procedures
Information governance and information services
- CCTV Procedures to support Information Security Policy Framework
- Collections Management and Development Policy
- Collections Management and Development Policy - Procedures
- Data Protection Policy
- Data Protection: Procedures for obtaining informed consent for recordings and images of people
- Data Protection: Procedures for responding to requests for personal data
- Digital Preservation Policy
- Digital Preservation Policy: Procedures for records creation
- Digital Preservation Policy: Procedures for selecting digital formats
- Email and Messaging Policy
- Equality and Privacy Impact Assessment Form
- Freedom of Information (Scotland) Act 2002: What everyone needs to know
- Information Governance and Records Management Policy
- Information Governance and Security - Leaver management checklist for managers
- Information Security Incident Form
- Information Security Incident Management Policy
- Information Security Incident Management Procedures
- Information Security Policy Framework
- Information Security Policy
- Information Security Policy Key Roles
- IT and Communications Facilities Acceptable Use Policy
- JANET acceptable use policy
- Management of Transcripts and Certifications Policy
- Office 365 Policy: Online collaboration, communication and document storage
- Personal Data Disclosure Request: Decision Form
- Police Liaison at the Edinburgh Campus - Procedures
- Research Data Management Policy
- Record Destruction Procedures
- Right to Information Policy
- Secure use of confidential information on portable media policy (pdf)
- Social Media Policy for Employees and Contractors
- Social Media Policy for Employees and Contractors - Guidelines
- Student Records Procedure
- Sustainable print policy (PDF)